AGM August 2016

Linlithgow Rugby Club:

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of the Club for year 2015-16 will be held in the Clubhouse at Mains Park, Linlithgow, on Thursday 18th August 2016 at 8-30pm prompt.

Any resolutions must be handed into the Secretary and acting President, Ken Richardson, by Thursday 11th August in order that all members may be notified of any resolutions in advance of the meeting and members unable to attend the AGM in person may then make arrangements to appoint a proxy for the purpose of voting on any resolution.

AGM Agenda

Explanation

The Executive Committee and Interim Board of Linlithgow Rugby Club felt that it would be inappropriate to start the new season without a full report to members on the performance of the Club since the previous AGM in May 2015 and, consequently, notice is hereby given of the Club’s AGM for 2015-16 which will be held on Thursday 18th August at 8-30pm in the Clubhouse.

The Club is in the process of transition from an unincorporated voluntary organisation to a Company Limited by Guarantee – a process that was approved by members at a Special General Meeting on Thursday 24 March 2016.  We had hoped that this would be completed by now, however certain administrative processes move at their own pace!

At the Special General Meeting in March it was agreed that the annual review of rugby would take place at the end of the season and, indeed, a full open meeting was held on Wednesday 25 May 2016 to review the rugby performance of the Club.  The upcoming AGM will complete the report to members for the year 2015-16, in addition to updating members on activities over the last few months and on progress towards Company Limited by Guarantee.

Election of Office Bearers for Season 2016-17

Most of the current Executive Committee members have put themselves forward for re-election both as office bearers until the Club starts trading as Linlithgow Rugby Club Ltd and then as Directors of Linlithgow Rugby Club Ltd after that date.  However, John Smith has indicated that, while prepared to continue as Vice President / Director of Operations during the transition phase to a company limited by guarantee, he will not be standing as Director of Operations for the new company.  Consequently we are seeking nominations for the post of Director of Operations for the new company.

Nominations are invited for any of these posts.  Please first ensure that the individual agrees to their nomination and get them to sign the sheet, together with a proposer and a seconder.

PRESIDENT
Current postholder is seeking re-election:  Ken Richardson

VICE PRESIDENT  / DIRECTOR OF OPERATIONS
Current postholder NOT seeking re-election:  John Smith

DIRECTOR OF RUGBY
Current postholder is seeking re-election:  Gordon Dixon

DIRECTOR OF YOUTH RUGBY
Current postholder is seeking re-election:  Paul Fensom

TREASURER / DIRECTOR OF FINANCE
Current postholder is seeking re-election:  Alison Timlin

The nomination form is attached to the Club Notice Board in the Club Foyer.